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Outlook essential shortcuts

Fast access to important Outlook features.

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Trying out the messy interface and cumbersome ribbon in Outlook 2010 has reminded us of the importance of shortcut keys in working with any version of Outlook.

Here are some keyboard shortcuts that are worth using with any version of Outlook and will serve you very well if you move to Outlook 2010.

Ctrl + N Creates a new item based on the folder you are in. If you’re at Inbox it will make a new message. In Calendar it’ll make a new appointment.

Ctrl + R Reply to the current message

Ctrl + Shift + R Reply to All for the current message

Ctrl + F Forward the message


Ctrl + Shift + M will start a new message regardless of the folder you are in.

Ctrl + Shift + A will start a new appointment regardless of the folder you are in.


Ctrl + 1 jump to Inbox

Ctrl + 2 jump to Calendar

Ctrl + 3 jump to Contacts

Ctrl + 4 jump to Tasks

Ctrl + 5 jump to Notes


These are on the ‘Go’ menu of Outlook 2007 and before. The same shortcuts work in Outlook 2010 even though the Go menu has gone.



Article posted: Wednesday, 09 December 2009

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