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Outlook reminders for ebay and other online purchases

Use Outlook to track delivery of online orders from Ebay, Amazon or other retailers.

by Office for Mere Mortals

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Outlook can be easily used to track online orders from Ebay, Amazon to make sure they arrive.

When you’re ordering a lot of items online it’s easy to overlook one. Outlook can pop-up a reminder for each package so you don’t forget something.

It all starts with the order confirmation email or the email telling you the parcel is on its way. Right-click that message and choose Follow Up | Add Reminder.

Outlook - Add Reminder image from Outlook reminders for ebay and other online purchases at Office-Watch.com

You could just choose ‘Tomorrow’ or ‘Next Week’ but the Custom reminder is more configurable.

Change the ‘Flag to’ text from one of the plain bits of text from Microsoft to something more specific.

Fast Date Set

You can enter a start date or choose from the calendar but it’s often faster just to type in the number of days ahead. Outlook is pretty smart about it – all these will work “ten days” “10 days” “week” “ 2 weeks” “month” “three months”. It isn’t fussy about singular/plural; “7 day” is accepted as well as “7 days”.

Outlook - has this arrived - custom flag image from Outlook reminders for ebay and other online purchases at Office-Watch.com

We usually set a reminder for a day or two after the package is supposed to arrive. If the parcel is due in a week we might type ’10 days’.

As long as you type an acceptable time period, Outlook will change the Start, Due and Reminder dates when you click outside the ‘Start date’ field or press tab to exit that field.

Outlook - has this arrived - custom flag with date set image from Outlook reminders for ebay and other online purchases at Office-Watch.com

At the reminder time a pop-up will appear in Outlook (and any device you have sync’d with it).

Outlook - reminder popup for delivery image from Outlook reminders for ebay and other online purchases at Office-Watch.com

Usually the parcel has arrived and clicking ‘Dismiss’ is enough. But occasionally something has gone wrong and the reminder prompts us to track the parcel or enquire to the merchant.

When there are a lot of items arriving the reminder might need to be more specific. If you look at the reminder above, the subject line of the email tells us nothing about the ordered item nor does ‘Has this arrived’. So putting the name of the item in the ‘Flag to’ line saves you digging around to find out what the reminder was for!

Outlook - has - name item -  arrived - custom flag with date set image from Outlook reminders for ebay and other online purchases at Office-Watch.com

If you want to find out what parcels are due soon, simply search for any flagged items:

Outlook - search for flagged items image from Outlook reminders for ebay and other online purchases at Office-Watch.com

Article posted: Monday, 16 January 2012

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