FindTime - a new way to schedule appointments in Outlook

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Garage, Microsoft’s test lab, has released FindTime, a new way to arrange meetings via Outlook.

With FindTime, you can check other people’s calendars to find free time for an appointment.  Propose some times via email for people to vote on and see the results.

findtime a new way to schedule appointments in outlook 6734 - FindTime - a new way to schedule appointments in OutlookSource: Microsoft

This might seem familiar.   Outlook users in an organization with Exchange Server have had a similar feature for many years.  Even individuals can do this in the Scheduling Assistant section of any appointment.

findtime a new way to schedule appointments in outlook 6735 - FindTime - a new way to schedule appointments in Outlook

The Scheduling Assistant will show available times for other people in your organization or with a shared calendar.  Outlook will send an invitation email to each person that they can accept/reject the meeting proposal.

Effective Outlook Calendars shows you how to arrange and share appointments using Outlook. It’s easy and useful even for simple appointments between individuals.

One difference with FindTime is that multiple meeting times can be proposed (not just one).  Attendees can vote on their preference and see other voting preferences.

Voting is done via a web site that’s available for regular and mobile devices.

FindTime requirements

The organizer must have an email account hosting on Office 365 and use Outlook 2013, Outlook 2016 or Outlook on the web.

Microsoft says just ‘Outlook 2016’, most likely they mean ‘Outlook 2016 for Windows’ – not the Mac version.

Other people (meeting attendees) don’t need Office 365 or any specific email software.

Download from https://findtime.microsoft.com/

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