Visio available to a lot more (paying) customers

Visio is no longer just a fully paid product, there’s a ‘free’ Visio Online available with conditions for businesses and organizations.

‘Visio Online’ is a lightweight version of Visio will be available to all users on most Microsoft 365 commercial plans.  That includes Business Basic and Business Standard individual and small business users.

Visio is Microsoft’s diagramming product.  It’s been available as an expensive extra for many years. Until now there’s only been two subscription, standalone plans as options for organizations.

There’s Visio software, for a price. Visio Online is browser based.

Anyone with a business licence can use the main Visio features. That will be great for people frustrated with the simple and clumsy flow-chart and diagram options in Word, Excel and PowerPoint (via Insert | Shapes).

Of course, there’s a lot more to Visio Online than such basic needs.  Diagrams can be worked on collaboratively with comments, just like in other Office documents.

Source: Microsoft

Finished diagrams can be added to Word, Excel or PowerPoint docs as an image.

Teams users can open Visio files too — whether they can just view or also edit depends on their Microsoft 365 licence.

See Two ways to view a Visio file free

Visio Data Visualizer with Excel

If you’ve used the Visio Data Visualizer which converts Excel into a diagram, Visio Online will give a lot more editing and formatting choices.

Source: Microsoft

Who gets Visio Online?

  • Visio Online is available for any of these licences:
  • Microsoft 365 Business Basic
  • Microsoft 365 Business Standard
  • Microsoft 365 Business Premium
  • Microsoft 365 Apps for business
  • Office 365 E1, Office 365 E3, Office 365 E5, Office 365 F3, Microsoft 365 F3 (includes Office 365 F3), Microsoft 365 E3 (includes Office 365 E3), Microsoft 365 E5 (includes Office 365 E5), Microsoft 365 Apps for enterprise, Office 365 A1, Office 365 A3, Office 365 E5, Microsoft 365 A1 (one-time, per-device license paired with free Office 365 A1 per user licenses), Microsoft 365 A3 (includes Office 365 A3), Microsoft 365 A5 (includes Office 365 A5).


Visio Online has been available since July 2021. 

Go to and scroll down to see Visio listed. Or click the Apps icon in the left column.

Two ways to view a Visio file free
Visio can now export to Word
Visio Data Visualizer converts Excel into a diagram
View a Visio file without Visio software

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