AutoText limitation in Outlook emails

Several readers have asked for a fix to an annoyance in Outlook’s handling of AutoText for emails and replies.  They’d like to have different AutoText menus for each Outlook account.

Many people have multiple email accounts for different roles in our life.  An individual has a personal email account plus, perhaps, another for their role in running a club or hobby.  Each of these ‘hats’ could use different AutoText lists – if Microsoft allowed it.

Outlook has a single Word email template for all emails – regardless of account.  You can choose a different email signature for each account from Signatures | E-mail Signature

But the Personal Stationery tab on the same dialog has no ‘per account’ options.  You’re forced to use the same email template for all messages, regardless of the account.

Windows 10 from people 'in the know'

A detailed and independent look at Windows 10, especially written for the many people who use Microsoft Office.

Fully up-to-date with coverage of the Anniversary 2016 major update of Windows 10.

This 670 page book shows you important features and details for all serious Windows 10 users.

Note:  Outlook has two types of ‘template’.

There’s a message template ‘.oft’ file that you can make from any Outlook email using File | Save As.  An .OFT file can contain a pre-populated email with TO, CC and BCC already setup as well as message content.  It cannot contain AutoText entries.

Then there’s the Word template NormalEmail.dotm  upon which all emails are based.  This Word template is used with the message body editor.

There might be a way via VBA to change the AutoText list depending on the email account, but we’re not aware of anything.