Finding all the Handouts options in PowerPoint with slides, notes and more


Office for Mere Mortals
Your beginners guide to the secrets of Microsoft Office
Invalid email address
Tips and help for Word, Excel, PowerPoint and Outlook from Microsoft Office experts.  Give it a try. You can unsubscribe at any time.  Office for Mere Mortals has been running for over 20 years, we've never, ever revealed or sold subscriber details.  Privacy policy

PowerPoint has many choices for printed/PDF handouts to go with a presentation.  Here’s a guide to the options spread in different places on the PowerPoint ribbon and menus.

Quick PowerPoint Handouts

Under File | Print is the basic handouts option to print slides and lines for people to handwrite notes.

img 5d652623f418e - Finding all the Handouts options in PowerPoint with slides, notes and more

However those options do NOT include any slide notes.

Customizing

There are some customizing options available for Handouts but they are nowhere near where you print those handouts.

Head to View | Handouts Master

img 5d65281878ebb - Finding all the Handouts options in PowerPoint with slides, notes and more

Slide printout with Notes

For handouts that include slide notes go to File | Print | Notes Pages.  Despite the name, it has both slide images and notes.

notes print with powerpoint slides microsoft powerpoint 30636 - Finding all the Handouts options in PowerPoint with slides, notes and more

Notes Master

Again, there are customization options for the Notes handout but they are over on the View tab, Notes Master.

Adding Watermarks

The two Master options  don’t have a watermark option for each page.  We have a workaround tip to add Watermarks with text on PowerPoint Handouts

Ultimate in Slide Handouts

The ultimate in formatting is exporting the slides and notes to a Word document. Do that as a ‘one off’ paste or a dynamic ‘Paste Link’ so changes in the slides appear in the document too.

As a Word document, you’ve got a lot more options to format and place your slides/notes than the limited choices in PowerPoint.

This option is nowhere near the Handouts, Notes or ‘Master’ options mentioned above, instead it’s tucked away on the File | Export menu.

subs profile e1563205311409 - Finding all the Handouts options in PowerPoint with slides, notes and more
Latest news & secrets of Microsoft Office

Microsoft Office experts give you tips and help for Word, Excel, PowerPoint and Outlook.

Give it a try. You can unsubscribe at any time.  Office Watch has been running for over 20 years, we've never, ever revealed or sold subscriber details.  Privacy policy
Invalid email address