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Five ways to make summary or paraphrasing of Word documents

There are many online tools that will summarize or paraphrase a long Word document into something shorter and more readable.  These five tools also have other uses.

Originally, Word 2007 had an Auto Summarize feature, but it was dropped in Word 2010, so Word users will need to rely on external paraphrasing services.

A paraphrase is a rephrase of a text or passage using different words.  It is tough to create complete and coherent statements which have not already been made. Which is why a paraphrasing tool could become your greatest instrument in academic or professional writing. 

Many people use paraphrasing to improve their writing skills. Nevertheless, keep in mind that paraphrasing is not the same as summarising.

Every day, most people find it challenging to come up with new concepts. It can be challenging to come up with a new spin on an old idea.

The paraphrase tool can help you out if you’re stuck in one of these situations.

There is always the possibility that your writing will be like that of another writer, posing significant risks of plagiarism. Paraphrasing can be a solution to plagiarism issues and using a paraphrasing tool will save you from risking academic dishonesty from the get-go.

Luckily, there are a few external paraphrasing tools out there, some offer premium features at an extra cost but there are free services too – we have listed below some of the best ones to use.


A personal favourite that I use during my current studies, QuillBot provides writing and research tools to help you bring your work to life. QuillBot’s paraphraser can rewrite any text in a variety of ways, with three free modes and four premium modes to choose from. The site is quite easy to navigate and fairly quick with paraphrasing.

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The good thing is you’ll be able to use at least two modes for free without even signing up!


The mode you select determines what the QuillBot AI will concentrate on.

Standard Mode – Free mode that keeps a middle-ground, it will modify the input without changing the meaning behind the statement.

Fluency Mode – Free mode that improves the fluency of the writing whilst fixing grammatical errors.

Creative Mode – Free mode when you sign up for Quillbot, the sentence is changed the most, but it is also the most likely to contain errors compared to the other modes.

Creative+ Mode – Premium mode available when you purchase Quillbot Premium membership. Paraphrases text with the most originality and expression.

Formal Mode Premium mode available when you purchase Quillbot Premium membership. Perfect for academic or professional reasons as the paraphrases are more refined and within a professional manner.

Shorten Mode Premium mode available when you purchase Quillbot Premium membership. Perfect for assignments that have a limited word count, provides meaning in a clear and concise manner.

Expand Mode – Premium mode available when you purchase Quillbot Premium membership. Will add appropriate words and phrases to your source text to make it longer. This option is useful for writers who must meet a word count quota.

Freeze Words

Quillbot has the option to freeze certain words that you don’t want to be modified with the Paraphraser.

Just click the frozen icon in the top right corner and select the word/s within your statement that you wish to freeze. Quillbot will provide a list of recommended words and once you’ve selected those words, they will be placed under the Frozen Words category. For free users, you can only freeze 1 word but if you sign up to premium, you’ll be able to freeze unlimited words and phrases.


If you are still unhappy with the sentence Quillbot has provided you, you can modify the synonyms.

Simply select the words or phrases within your sentence and choose a synonym from the drop-down menu.

There is also a scale slider that lets you adjust the number of changes will be applied to your sentences. The less changes in Synonyms, the more accuracy of the sentence and the more changes, the less accuracy of your sentence. Only premium users can achieve the highest level of changes.


Quillbot also has several Extensions available for Google Chrome, Microsoft Word, and Google Docs – making it quick and easy to download and access.

Premium Membership

There are monthly, half-year or annual plans with extra options.

Source: has a variety of features including essay rewriting, plagiarism prevention and rephrasing articles. The tool focuses on maintaining original meaning of the sentences, whilst changing its structure. can be used online across all devices including IOS and Android. It is simple and straightforward to use.

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Unfortunately, one downside is if you do have an ad blocker, you will need to disable it before given permission to use the paraphrasing tool.


Simply add your text or upload a Word Document or PDF using the Upload button in the bottom left corner, and your paraphrased text will appear on the right side.

One bonus is there isn’t any payment or sign up required to use the tool. You can also paraphrase up to 1,000 words at a time.

Additionally, you can paraphrase in multi-languages, which can be chosen from the bottom right corner drop-down box.


The mode you select determines what the AI will concentrate on

Fluency Mode – it will swap words with fluent synonyms.

Standard Mode – chooses the best synonyms to deliver the best results.

Creative Mode – will modify the sentence structure whilst still maintaining readability and flow, whilst also choosing different synonyms within the sentence.  


A grammar and spelling checker, plagiarism checker, and paraphrasing tool are all included in Duplichecker.  You get everything you’ll ever need for your writing task in one package, it is absolutely free and there is no requirements to sign up prior to using the tool.

Using Duplichecker’s paraphrasing tool, you can simply paste the original text or upload a file and select Rewrite Article after confirming the captcha. Within seconds, you’ll have a paraphrased material that’s totally unique.

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In one go, Duplichecker’s users can paraphrase up to 2000 words at a time. Compared to other free paraphrasing sites that only provide a limit of 500 words at a time, which is a great bonus.

Premium Membership

Duplichecker offers custom-paid plans if the 2000-word limit isn’t enough. From $10 per month, you can boost your word limit to 30,000, obtain a custom-made plagiarism report in pdf format, and make use of many more features.


Wordtune works similarly to any paraphrasing tool, but it offers the advantage of using artificial intelligence and linguistic models as part of the rewriting process. Using past data, Wordtune learns patterns that lead to rewrite suggestions. The Wordtune translation tool makes it easy to translate your thoughts and expressions into correct sentence structures if you don’t speak English natively.

It is possible to translate and rewrite documents from various languages into English using the Rewrite tool. Spanish, Mandarin, Arabic, Hindi, Korean, Hebrew, and Russian are presently supported.


Wordtune is available as a Google Chrome Extension. Simply go to the Chrome Web Store and install the browser extension there.

Although Wordtune is free to use, you will still need to sign up prior to using it.

Go to any website where you plan to write (e.g. Word online, Facebook, Google Docs, Gmail), start writing, and then highlight the text you want to use. There will be a purple Wordtune icon above your pick when you make your selection.

Wordtune Modes

There are four modes that Wordtune offers, however you will need to be a premium member to utilise them.

Casual and Formal Tone – a feature which makes the sentence sound more casual or formal.

Shorten or Expand Mode – make any sentence shorter or longer.

Premium Membership

Premium membership is available at $9.99 per month giving additional features, service and support.

If you’re wondering if the Premium membership is worth it, they also offer a free 7-day trial to try out the premium services.

Wordtune also offer discounts for eligible students, educators, non-profits and NGOs.

Prepost SEO

The Prepost SEO paraphrasing tool alters synonyms and sentences to create reworded content unique from the original content.

The link is:

The Paraphrasing tool is totally free to use without any need to sign up. Users also have an unlimited amount of uses per day. There is the option to copy and paste over content to paraphrase, or you can also upload files in .doc/.docx/.txt/.pdf format.

Prepost SEO also has the option to exclude certain words from your content that you do not wish to be paraphrased. Simply type out the words you wish to exclude, separated by a comma, prior to selecting the paraphrase button.

Prepost SEO modes

The Prepost SEO paraphrasing tool has several different modes:

Simple Mode – this mode replaces synonyms from the text, there is no limit with the number of words that can be paraphrased within this mode.

Advanced Mode – It is possible to add your own terms if you are not satisfied with the automatic substitution of synonyms. Paraphrasing has no word limit in this mode.

AI Mode- Besides changing words, it also rewrites phrases to break down complex statements into smaller chunks of information. It has three sub-modes, which are as follows:

Fluency – Correction of grammatical inaccuracies, allows the use of up to 5000 characters.

Standard – Text is easier to read when the sentence structure is rewritten in this mode, allows the use of up to 5000 characters.

Creative- Completely paraphrases sentences, reducing the possibility of plagiarism. Allows the use of up to 5000 characters.

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