Do you help Microsoft's proofing tools?

Office for Mere Mortals
Your beginners guide to the secrets of Microsoft Office
Invalid email address
Tips and help for Word, Excel, PowerPoint and Outlook from Microsoft Office experts.  Give it a try. You can unsubscribe at any time.  Office for Mere Mortals has been running for over 20 years, we've never, ever revealed or sold subscriber details.  Privacy policy

When Word asks to send your words to Microsoft – should you do it?

You may see a window like this pop up in Word.

Word%20 %20send%20data%20to%20Microsoft - Do you help Microsoft's proofing tools?

As the message says, it’s asking permission to send some phrases to Microsoft for use in these never ending analysis of how we use their language tools (spelling, grammar, thesaurus and hyphenation).

Presumably these ‘help us’ windows appear for many languages supported by Microsoft directly.

What’s sent are single lines, out of their original context. Digits are replaced with zeros (see the ‘Larger drives….’ lines above).

Select a line and click ‘Delete Line’ if you want to remove it from the list sent to Microsoft.

Frankly, when we look through the lines that Microsoft wants, there are some we don’t recognize at all!  Most likely they are text that’s been pasted into a Word document or Outlook email.


 “Send Now” or “Don’t Send”?

It all depends on how much you trust Microsoft.

The company has a privacy policy against misuse of personal data but it’s possible that individual staff or groups might not have the same dedication to privacy when pressed to achieve corporate goals. It’s the difference between a company policy and the culture within the company.

We’d like to say you should choose ‘Send Now’ and contribute to making Word better, but past experience doesn’t give us a lot of confidence in how the data is used.

If your business has no relation to computers or software then Microsoft staff are unlikely to be interested. But anyone in the IT world should think twice about revealing anything to Microsoft.

subs profile e1563205311409 - Do you help Microsoft's proofing tools?
Latest news & secrets of Microsoft Office

Microsoft Office experts give you tips and help for Word, Excel, PowerPoint and Outlook.

Give it a try. You can unsubscribe at any time.  Office Watch has been running for over 20 years, we've never, ever revealed or sold subscriber details.  Privacy policy
Invalid email address