Here’s a complete list of the PowerPoint Function Key features from fast access to Help, jumping around the presentation, doc panes, spelling, grammar and guidelines. What you can do with the F-keys labelled F1 through F12 on your keyboard.
- F1 – Help, hide ribbon
- F2 – Move, Print Preview
- F3 – Change case
- F4 – Repeat
- F5 – Slideshow
- F6 – Panes
- F7 – Spelling, Grammar, Translation
- F8 – Macro
- F9 – Grid & guidelines
- F10 – Key shortcuts
- F11 – VBA
- F12 – Save, Open, Print
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F1 – Help, hide ribbon
- F1 – Displays the PowerPoint help pane. At times pressing F1 also takes you to Microsoft’s help support webpage and suggest similar topics about the function you are interested in researching. This mostly happens when a dialog box is open then pressing F1.
- Ctrl+F1: Displays or hides the ribbon. Alternatives are: double-clicking on tab or right-clicking on the ribbon and selecting Collapse the Ribbon.
F2 – Move, Print Preview
- F2: If you have an object that contains text, e.g. a shape with text inside of a textbox, pressing F2 will switch between selecting the text within the box/shape or selecting the box/shape itself to move or format.
- Ctrl + F2: Takes you to the Print preview page, where you can preview and print your presentation.
- Alt+F2: Opens the Save As dialog box.
- Alt+Shift+F2: Saves the PowerPoint. Works like your Ctrl + S.
- Alt+Ctrl+F2: Open PowerPoint window, where you can easily see and open another presentation.
F3 – Change case
- F3 – does nothing!
- Shift+F3: Changes the text from upper to lowercase or Initial letter case at the beginning of every word. Same as Word and Outlook.
F4 – Repeat
- F4: Repeats your last command
- Shift+F4: Repeats the Last Find. Same as Find Next.
- Ctrl+F4: Asks to save your presentation before closing the active presentation.
- Alt+F4: Closes the active presentation, but always asks to save your recent work before quitting PowerPoint.
F5 – Slideshow
- F5: Beings the slideshow from your first slide.
- Shift+F5: Begins the slideshow from current slide selected.
- Alt+F5: Begins slideshow in presenter view.
F6 – Panes
- F6: Switches between the parts of the current window including tabs, status bar and ribbon.
- Shift+F6: Switches in the reverse order such as ribbon, tabs and status bar.
- Ctrl+F6: Moves to the next open presentation
- Ctrl+Shift+F6: Moves to the previously open presentation
F7 – Spelling, Grammar, Translation
- F7: Opens the Editor and start spell check
- Shift+F7: Displays the thesaurus pane. If you have selected a word and pressed this function key it will look up the selected word in the Thesaurus pane.
- Alt+Shift+F7: Opens the Translation pane. If you have selected a text in your PowerPoint and quickly wans to translate it into another language available in the Translator option.
F8 – Macro
- Alt+F8 – Displays the “Macro” dialog box – create, run, edit or delete a macro.
F9 – Grid & guidelines
- Shift +F9: Shows or hides a grid that helps you align objects
- Alt +F9: Shows or hides a vertical and horizontal guideline that you can move to help you in aligning objects.
F10 – Key shortcuts
- F10: Pressing this key display single letter shortcuts (Keytips) to access the menu commands on PowerPoint. Same as pressing Alt.
- Shift+F10: Displays a context menu.
- Alt+F10: Displays selection task pane.
- Alt+Shift+F10: Displays a menu for an available selection. Same as right-mouse click.
F11 – VBA
- Alt+F11: Switches between the VBA (Visual Basic Editor) and previous window.
F12 – Save, Open, Print
- F12: Opens the Save As window to save your presentation.
- Shift+F12: Saves your file.
- Ctrl+F12: Displays the Open window.
- Ctrl+Shift+F12: Open the Print window.
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