Printing slide selections and in different orders for PowerPoint

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Dig a little into PowerPoint for some slide printing choices. They apply to printing slides only, slides with notes, outline or handouts.

See also: Print part of a Word document

Print selected pages or sections of a Word document in any order

Print selection and other choices in Excel

The choices are at File | Print under the ‘Print All Slides’ default.

Print Current Slide

Simple and direct, a printout of the currently viewed slide.

Print Selection

PowerPoint prints on a ‘per slide’ basis. A selection is a choice of slides, not parts of a slide.

Select slides by holding down the Ctrl key a clicking on the thumbnails you want.

Slides 2, 4 and 6 are selected (orange frame around thumbnail).

Once selected, Print Selection becomes available in the Print pane.  The slides print in numerical order, see below for printing slides out of their regular order.

Custom Range

Custom Range print not just nominated slides but also slides in any order.  It’s very similar to Word’s custom page print option that will print pages in any order you choose.

  • 1-5 will print slides 1,2,3,4 and 5.
  • 3- prints slide 3 onwards to the last slide.
  • -5 prints from the first slide to slide 5

Mixing up the order is easy:

  • 5-1 prints slide 5 then 4,3,2 and 1.
  • 1,1,7,3,8 prints slide 1 twice then slides 7, 3 and 8 in that order.

Hidden slides included

Hidden slides are included in slide printing unless you UNcheck the ‘Print Hidden Slides’ option at the bottom of the slide range list. ‘Print Hidden Slides’ defaults on.


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