Copyright © tricks for Word, Excel, PowerPoint and Outlook

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Tricks for typing the Copyright © into Microsoft Word, Excel, PowerPoint or Outlook.  Both in Office for Windows and Office for Mac.

Copyright © symbol isn’t on any keyboard but is so commonly used that there are special shortcuts available to type ©

The Copyright ©  has an inbuilt shortcut in Word for Windows only.

 Ctrl + Alt + C

MacOS has a shortcut  Option + g  which works in any program, not just Office.

Word for Windows and Mac has this shortcut:

(c) or (C) convert to the © character.

This is setup by default in AutoCorrect

Word’s Autocorrect can be used to ensure that a company or product name always has the © mark after it.   For example the name ‘DaggDip’ should always be DaggDip© . Go to Tools | Options | Proofing | AutoCorrect to set that up.

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You can setup the Autocorrect to insert the Copyright symbol normally © or as superscript ©

The copyright symbol can appear as regular text © or as a smaller superscript like this©

The standard Word shortcuts and Autocorrect insert a regular sized copyright symbol.

Quickly change to superscript using the Ctrl + Shift + + (hold down Ctrl and Shift then press the =/+ key).

If you prefer Copyright superscripted, change the default Word shortcut or AutoCorrect accordingly.

Here’s some examples of how Copyright © looks in common Office fonts.

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The copyright shortcuts are usually enough but here are the code numbers or values for the Copyright or © symbol.

Decimal:  169  Hex:   00A9

Web:  © or © or ©

(web codes aren’t used in Microsoft Office, we’ve included them for the sake of completeness.)

Word, Excel, PowerPoint and Outlook

Insert | Symbols | Symbol and look for the Copyright symbol.

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Windows

In Windows there are several shortcuts to enter the Copyright ©  character into any program, but they use a numeric keypad, not the number row above the letters.

Alt + 169  

Windows Character Map

The Windows Character Map accessory in all Windows releases

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Character Map has a search feature, something missing from the Insert | Symbol in Office.

MacOS and Office for Mac inserting characters

As already noted, MacOS has an in-built shortcut Option + g  which works in any program, not just Office.

On a Mac, to enter the Copyright © symbol:

  • Command + Control + Spacebar shortcut to open the Character Viewer.  
  • Search for “ Copyright “  or just “ Copy” and the Viewer should find the symbol you need.
image 11 - Copyright © tricks for Word, Excel, PowerPoint and Outlook

Despite the name Character Viewer, the Apple system tool will also insert characters into any program, including Office for Mac.

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