Beware Microsoft’s Publisher email
On August 5, 2026, Microsoft sent out a poorly considered email about the abrupt end of Publisher 365. It’s full of misdirection and one factual error that we’re doing a reality check on the whole email.
It’s headed “Important update to your Microsoft 365 subscription” (no mention of Publisher) and says this:
Changes to your Microsoft 365 subscription
Microsoft is committed to improving your Microsoft 365 subscription. We regularly review how our subscribers use features within Microsoft products. This email includes details regarding features going away next year and reminders about current benefits included with your subscription.
• Beginning 1 October 2026, Microsoft Publisher will no longer be supported as part of Microsoft 365. Many common Publisher scenarios are available in other Microsoft 365 apps, including Microsoft Word and PowerPoint.
Action Recommended: Before 1 October 2026, convert your existing Publisher files to PDF or Word format. After this date, you will no longer be able to open or edit these files with Microsoft Publisher.Here’s the email as we received it:
There’s so much wrong or highly misleading in this email, it’s hard to know where to start.
Office Watch has already written a lot about the end of Publisher 365.
Microsoft Publisher is ending – what you need to know
Beware the Publisher 365 “Kill Switch” deadline
Next Year, no, less than two months
Microsoft’s message talks about “features going away next year” which is totally false.
Publisher 365 stops working on 1 October 2026, that’s less than two months from the date of the email.
“No longer supported”, no, Publisher 365 will stop working
The company persists in using their standard euphemism “no longer supported” which doesn’t apply to Publisher 365.
When Microsoft says a product is “no longer supported” that usually means the software will keep working but not for Publisher 365.
On October 1, 2026 (???) Publisher 365 will STOP WORKING completely.
The email says that in the next paragraph “… you will no longer be able to open or edit these files with Microsoft Publisher.”
October 1, 2026 kill switch for Publisher 365
At least Microsoft’s email got the date right. There’s been a little confusion about Publisher end dates.
Publisher 365 stops working on 1st October 2026.
Publisher 2021 is supported until 13 October 2026 when Office 2021 ends its five-year supporting life.
Publisher 2021 will keep working after 13 October 2026, just without security or bug fixes.
Converting Publisher to PDF or Word
According to Microsoft, customers should “convert your existing Publisher files to PDF or Word format”. But there are problems with both those suggestions.
Converting Publisher to PDF
In Publisher you can save a publication to a PDF file. That’s Microsoft’s recommended way to preserve .pub files after Publisher 365 ends.
But PDF conversion isn’t a useful option at all and often is barely practical.
We tested Microsoft’s Publisher to PDF suggestion back when the company first proposed it last year. The Office Watch verdict “It’s better than nothing, but not much better”
Convert Publisher to Word
Despite what Microsoft’s email suggests, there’s no way to convert a Publisher .pub file to a Word .docx file.
Redmond’s risible proposal is to save a publication to PDF then open the PDF in Word. Sounds great in theory but in practice the PDF usually doesn’t have enough detail for a useful Word document.
The whole notion of migrating from Publisher to Word via PDF is a diversion to appease paying customers or the gullible.
It’s not a realistic solution to a problem of Microsoft’s own making when they decided to kill Publisher without effective conversion tools.
Use Word or PowerPoint instead
Another ‘half truth’ from Microsoft is this sentence.
“Many common Publisher scenarios are available in other Microsoft 365 apps, including Microsoft Word and PowerPoint”
Only very basic ‘scenarios’ can be replicated in Word or PowerPoint. Many of the important features in Publisher have no equal in other Office apps.
Publisher features like Master Pages, Picture Placeholders, linked text with overflow, Graphics Manager and scratch area have no match elsewhere.
Publisher isn’t just Publisher 365
The email talks about “Publisher”, when Microsoft should say “Publisher 365”.
There are other “Publisher” versions that Microsoft would prefer people forget about.
In some Office 2021 releases and still supported for another two months. Or Publisher in Office 2019 as well. There are even earlier versions of Publisher but the Office 2019/2021 releases are the latest.
Improving Microsoft 365 subscriptions?
The email opens with a standard bit of Redmond pablum
“Microsoft is committed to improving your Microsoft 365 subscription.“
How is Microsoft 365 ‘improved’ by dropping a long-standing part of the product line? It’s better for Microsoft as a cost-cutting measure but hardly an improvement for paying customers.
Did anyone at Microsoft think how inappropriate that sentence is for an email warning about the abrupt ending of a product? Apparently not.