7 July 2021

Found! Word shortcut to the Advanced Find dialog

Peter Deegan Microsoft 365, Microsoft Word, Office 2007, Office 2010, Office 2013, Office 2016, Office 2019, Office 2021 / Office LTSC, Office 365, Office for Mere Mortals, Office Watch

There are several ways to make a shortcut or menu button to jump directly to the Microsoft Word Advanced Find dialog box, instead of the Navigation pane the default for Ctrl + F.

Ever since Microsoft added the left-side Navigation pane, there’s been no shortcut to open the far more powerful, full Find dialog box (now called Advanced Find). Advanced Find has all the Word Find/Replace goodies like special characters, formatting, styles and a lot more. Ctrl + F shortcut opens the less powerful Navigation pane leaving the better choice without a shortcut … until now.

Thanks to all the Office Watch readers who sent in the tip including: Karen, Ron, Geoff, Calvin and Alice. Also thanks to David W for spotting some ‘mistooks’ in the Ribbon section.

The trick is knowing that the original dialog has the VBA name ‘EditFind‘ – not FindDialog as shown in Microsoft’s own documentation <sigh>. Somewhat counter intuitive since the Find options are at FindOptionsDialog. The word ‘Find’ should come first according to Microsoft’s current own naming rules. Ron S. a regular Office Watch reader points out that ‘Edit
Find’ comes from the old menu structure of pre-Office 2007.

Once you know what to look for, the rest is straight-forward customization.

Shortcut

Go to Options | Customize Ribbon | Keyboard Shortcuts: Customize.

Choose All Commands

Scroll down the long list of commands and select EditFind or, if you prefer EditReplace for the Replace pane of the same dialog.

Click in the ‘Press new shortcut key’

Type the new shortcut you want to allocate or press Ctrl + F / Ctrl + H to reallocate the current shortcut.

For the sake of completeness, here’s how to add buttons to the ribbon and Quick Access Toolbar.

Go to Options | Quick Access Toolbar, choose All Commands and scroll down to Advanced Find or, if that’s not there one of the two Find commands.

Microsoft renamed ‘Advanced Find’ to just ‘Find’, presumably because the old name was too clear and obvious. ‘Advanced Find’ is the name Microsoft uses on it’s own menu. Grrr. So now there are three commands called ‘Find’ in the list, look for the one with a ‘magnifying glass’ icon and the label ‘FindDialog’ in the tooltip.

Click on Advanced Find/Find then the Add button to move it on to the QAT.

The quick way is to add it from the default ribbon. Go to Home | Editing | Find | Advanced Find right-click on the menu item and choose ‘Add to Quick Access Toolbar’.