PowerPoint and video - worth another try


Office for Mere Mortals
Your beginners guide to the secrets of Microsoft Office
Invalid email address
Tips and help for Word, Excel, PowerPoint and Outlook from Microsoft Office experts.  Give it a try. You can unsubscribe at any time.  Office for Mere Mortals has been running for over 20 years, we've never, ever revealed or sold subscriber details.  Privacy policy

PowerPoint has supported video within slides for many versions. Now it works better and it’s worth another look.

Like many things in Office, the promises took many years to become a practical and easy reality.  You may have tried adding video into PowerPoint and given up.  Adding video now is not only easier but a lot more reliable.

Here’s how to try again …. mostly with PowerPoint 2013 or 2016 for Windows.  PowerPoint 2013 for Windows had considerable improvements in video support.

Easy Insert

On a blank slide you’ll see the insert icons and there’s one to Insert Video

powerpoint and video worth another try 6084 - PowerPoint and video - worth another try

Then there’s a range of video import and link options:

powerpoint and video worth another try 6085 - PowerPoint and video - worth another try

From a file

The easiest and the most reliable option because it doesn’t rely on an Internet connection.

Click on Browse and choose the video file.

PowerPoint supports many video formats, so many that tooltip from the Open dialog can’t really cope and often runs off the edge of the screen.

powerpoint and video worth another try 6087 - PowerPoint and video - worth another try

Microsoft has an official list of supported video formats for PowerPoint 2013/2016 for Windows.  It recommends .mp4 videos encoded with H.264 video.

The default is to Insert, meaning to copy the video into the presentation file.

powerpoint and video worth another try 6088 - PowerPoint and video - worth another try

However, there’s also ‘Link to File’ which keeps the video as a separate file.  Be careful of this choice if you move or copy the presentation.  The video won’t play unless it’s also copied and kept in the same relative position as the presentation.

Facebook

Login to your Facebook account (and authorize a link with Office on the first time), choose a video and allow time for download.

powerpoint and video worth another try 6089 - PowerPoint and video - worth another try

OneDrive

This is similar to Facebook.  Choose a video from the OneDrive account and it’ll be downloaded into the presentation.

powerpoint and video worth another try 6090 - PowerPoint and video - worth another try

YouTube

This is a little different.  First, type in a YouTube search

powerpoint and video worth another try 6091 - PowerPoint and video - worth another try

PowerPoint will show you a list of results to choose from.

powerpoint and video worth another try 6092 - PowerPoint and video - worth another try

Click on the link at bottom left to open the YouTube web page for that video.

The YouTube option isn’t very good.  It’s great for Microsoft demos and so the company can boast about YouTube support … but little else.   There’s no way to quickly choose a video you’ve already selected (which is the most common situation).  No way to quickly see the video length, quality or rights issues.

Most importantly, this option only provides a link to the online video.  To playback you’ll need an Internet connection that’s fast enough and reliable enough.

From Video Embed Code

The last option is Video embed – now in PowerPoint 2016/Windows   Some video services (including YouTube) provide web code that lets you embed a playable (streaming) video link into a web page.  You can copy that same link into the ‘Paste embed code’ location and it will show up in your slide.

Like the YouTube option, ‘Paste embed code’ is merely a link to the Internet.  The video isn’t copied into the presentation.

 

Cautious presenters don’t like relying on Internet access for their presentations.  The net will fail at the moment of maximum inconvenience … which means just when you need it.  There are programs available that will ‘rip’ embedded video from web sites to a separate video file on your computer.   You might want to consider using one of those utilities to get a reliable local video file.

Insert Tab

Way over on the right of the Insert tab is a Media button, under that Video and then two choices:

  • Online Video – opens the same options as above except ‘from a file’.
  • Video on My PC – opens a File select dialog on your computer.

powerpoint and video worth another try 6093 - PowerPoint and video - worth another try

Video editing

Click on an inserted video to see some useful video editing options on the Format tab

powerpoint and video worth another try 6094 - PowerPoint and video - worth another try

And others on the Playback tab.

powerpoint and video worth another try 6095 - PowerPoint and video - worth another try

Note:  for an embedded video (not saved in the presentation) then most of the Playback options won’t be available.

Some of the more useful options are:

Poster Frame – change the still image that you see when the video isn’t playing.  Instead of a blank screen or title card, you can have a more interesting image from later in the video.  Or even import a separate still.  For example, here’s the default look for a video:

powerpoint and video worth another try 6096 - PowerPoint and video - worth another try

Play the video and pause at the point you want to use as the poster frame the choose ‘Current Frame’.

powerpoint and video worth another try 6097 - PowerPoint and video - worth another try

Now there’s something more interesting on the slide before you hit the play button.

powerpoint and video worth another try 6098 - PowerPoint and video - worth another try

Video Shape lets you put the video into an unusual frame – actually one of the many drawing shapes available in Office.  If the video suits, you can have a very unusual shape but normally it would be a rectangle or oval.

powerpoint and video worth another try 6099 - PowerPoint and video - worth another try

Trim Video – is very useful.  Often you only want to show a snippet from a longer video or the video has ‘bits’ at the start & end you can do without.  This option lets you remove those parts from the presentation copy of the video.

Bookmarks – easy clickable points within a video that you can jump to.  Pause the video at the right place, click Add Bookmark.  They show up when you play the video in a presentation.

powerpoint and video worth another try 6100 - PowerPoint and video - worth another try

Fade in / out – lets you ‘ease into’ a playback instead of a sudden beginning or end – which can happen if you’ve trimmed the video.

Start – the video can start when the slide appears or only when you click on it.  There’s no way to start automatically after a delay unless you add the delay by externally editing the video to add ‘blank’ seconds at the start.

powerpoint and video worth another try 6101 - PowerPoint and video - worth another try

Also worth considering are ‘Play Full Screen’, ‘Hide While Not Playing’ and ‘Rewind after Playing’.

subs profile e1563205311409 - PowerPoint and video - worth another try
Latest news & secrets of Microsoft Office

Microsoft Office experts give you tips and help for Word, Excel, PowerPoint and Outlook.

Give it a try. You can unsubscribe at any time.  Office Watch has been running for over 20 years, we've never, ever revealed or sold subscriber details.  Privacy policy
Invalid email address