Insert a signature picture into a Word document

Office for Mere Mortals
Your beginners guide to the secrets of Microsoft Office
Invalid email address
Tips and help for Word, Excel, PowerPoint and Outlook from Microsoft Office experts.  Give it a try. You can unsubscribe at any time.  Office for Mere Mortals has been running for over 20 years, we've never, ever revealed or sold subscriber details.  Privacy policy

There are some nifty tricks to inserting a picture of your signature into a Word or other document. Tips that make the result look realistic and professional.

We’ve already explained the many ways to get a picture of your ink signature into Office.

Now that picture of your signature, it’s ready to be inserted into any document or letter.

Again, there’s the simple options and then there’s little tricks we like to share with Office Watch readers.

See All the ways to sign a digital document in Word and more about your choices for getting a good, clear picture of your signature onto your computer.

Making ‘handwritten’ letters with Word

Insert normally

Drop the signature image into the letter in any of the usual ways. Insert | Illustrations | Pictures and select the image file.  Or copy the image from another Office document.

Insert the image where the signature should go.

insert a signature picture into a word document microsoft office 35709 - Insert a signature picture into a Word document

Tight signature cropping

This is where the tight image cropping we recommended comes in handy.  The image can be placed into the document neatly between the typed lines. Here’s another example with plenty of space around the image.

insert a signature picture into a word document microsoft office 35711 - Insert a signature picture into a Word document

You can crop the image in place but, believe us, it’s a lot easier if the image is cropped in the first place.

A more realistic signature

Would you like the signature to look more realistic?  Try these tricks.

Firstly, allow for more positioning options by changing the Layout Options to ‘Behind Text’

insert a signature picture into a word document microsoft office 35712 - Insert a signature picture into a Word document

(We can hear some of you ready to email us about ‘Behind Text’ so before you write.  Yes, you could choose ‘In front of text’ but only if the signature image has a transparent background. Transparent backgrounds are a topic for another day.)

With the Text Wrapping changed you can tinker with the look in many ways.

Change the line sizes between the two text lines so it looks like the ‘ink’ has written over the text.

insert a signature picture into a word document microsoft office 35713 - Insert a signature picture into a Word document

Or maybe rotate the image a little so it looks signed at a slight angle.

img 5e743e832c616 - Insert a signature picture into a Word document

All the ways to sign a digital document in Word and more

Making ‘handwritten’ letters with Word

Signatures for all occasions in Outlook

subs profile e1563205311409 - Insert a signature picture into a Word document
Latest news & secrets of Microsoft Office

Microsoft Office experts give you tips and help for Word, Excel, PowerPoint and Outlook.

Give it a try. You can unsubscribe at any time.  Office Watch has been running for over 20 years, we've never, ever revealed or sold subscriber details.  Privacy policy
Invalid email address