Numbered List with Only Odd or Even Numbers in Word

Office for Mere Mortals
Your beginners guide to the secrets of Microsoft Office
Invalid email address
Tips and help for Word, Excel, PowerPoint and Outlook from Microsoft Office experts.  Give it a try. You can unsubscribe at any time.  Office for Mere Mortals has been running for over 20 years, we've never, ever revealed or sold subscriber details.  Privacy policy

If you want a list of numbered items using only odd or even numbers; how do you do that? Are you thinking of Word’s automatic numbering feature? The answer is “Yes” if you add little Word trickery.

What exactly you need to do is use the Numbering features but leave the even (or Odd) numbers blank and then camouflage them by changing using the Hidden attribute or change the unwanted lines white which blends with the background.

Let’s plunge into the steps:

Firstly, create numbered list by adding text only next to the odd numbers and leaving the even numbers blank like below:

image 12 - Numbered List with Only Odd or Even Numbers in Word

Or have even numbers filled with odd numbers blank.  The same trick could be used for other unusual numbering choices.

You might think it is now easy simply hit the delete button to remove the even numbers. But Word does not understand what you are trying to hint at, and if you plan to delete the even numbers it starts reordering the list to add the numbers in a sequence again.

There are two ways to show odd or even numbers only.

Hidden Text

Make the unwanted Odd or Even numbers into Hidden text. That hides the unwanted number lines but retains the numbering.

Select the unwanted numbering lines using the Ctrl key to choose each line. Then open the full Font dialog box using the little arrow icon at bottom right of Home | Font.

image 13 236x296 - Numbered List with Only Odd or Even Numbers in Word

Choose the Hidden attribute and the unwanted lines/numbering will disappear.

image 14 473x261 - Numbered List with Only Odd or Even Numbers in Word

White Font Color

Another solution is to use the white font colour to hide the even numbers to match with the background.  The Hidden text method is better but this solution has a place.

PowerPoint doesn’t support Hidden text, so this trick is the workaround for numbered lists in slides.

Select multiple lines by holding Ctrl key. Try moving the cursor towards the left margin to select the lines. When you have selected the lines to hide with white font this is how it appears:

image 15 - Numbered List with Only Odd or Even Numbers in Word

Now, with the line selected Go to the Home Tab >Font Colour and select White colour from the Colour Palette.

image 16 174x296 - Numbered List with Only Odd or Even Numbers in Word

Magic! The even lines become invisible from your word document.

image 17 - Numbered List with Only Odd or Even Numbers in Word

Now what you get is a list of odd numbers, but with a lot of spacing in between. if you are fussy about the space between the odd numbers. Ms Word can help adjusting the spacing problem a bit.

Select the numbered list, Go to Home tab and click the Paragraph Settings button in the Paragraph section. From the Line and Page Breaks tab, go to Line spacing option and set the value to 0.75.

image 18 224x296 - Numbered List with Only Odd or Even Numbers in Word

This will help in reducing the spacing between the numbered lists.

Much better lists with SmartArt

Word Numbered List tricks

Faster Numbered and Multi-Level Level changes

Make Word line spacing LESS than single

Text Spacing tricks for better PowerPoint slide titles 

Six Word tricks to reduce space between lines

subs profile e1563205311409 - Numbered List with Only Odd or Even Numbers in Word
Latest news & secrets of Microsoft Office

Microsoft Office experts give you tips and help for Word, Excel, PowerPoint and Outlook.

Give it a try. You can unsubscribe at any time.  Office Watch has been running for over 20 years, we've never, ever revealed or sold subscriber details.  Privacy policy
Invalid email address