Need more Word numbering options?

Word has various in-built numbering for common uses in documents.

We’ve told you about  Word Numbered List tricks and Hidden Numbering options in Word  plus Faster Numbered and Multi-Level Level changes

Headings have numbering options at each level which can include chapter numbering.

Page Numbers are available in headers/footers.

Captions to pictures have their own numbering, right-click on an image then choose ‘Insert Caption’.

Multi-Level Lists allow a lot more flexibility at each level, switching between numbered levels and letters

Line Numbers for each page are at Layout | Page Setup | Layout | Line Numbers.

Numbered list limitations

There are some things you might want from Word’s Numbered Lists but aren’t possible, such as:

  • Change increments from 1 – for example increment by 10.
  • Reverse numbering – counting down from a higher number or numbering down to one.
  • Fix the numbering in place so it doesn’t change.  Numbering isn’t done with field codes, so there’s no option for converting fields to text.

Need more flexible numbering?

Sometimes the numbering options just aren’t enough.  For example, the numbering can only be at the start of the paragraph and you can’t automate something like this:

{SEQ    } Field Code

If Numbering is too limited the alternative is the {SEQ    } field code.

SEQ can be placed anywhere in a paragraph and has more formatting options.  Each SEQ sequence has a unique name (eg ‘Fred’) so you can have different numbering flowing through a document.

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