Tweaking Outlook Printed Calendars


Office for Mere Mortals
Your beginners guide to the secrets of Microsoft Office
Invalid email address
Tips and help for Word, Excel, PowerPoint and Outlook from Microsoft Office experts.  Give it a try. You can unsubscribe at any time.  Office for Mere Mortals has been running for over 20 years, we've never, ever revealed or sold subscriber details.  Privacy policy

Each of the Outlook printed calendars has some options to change what’s shown on the page. Task List, Upcoming appointments and blank note space can all be selected.

If you want to define your calendar options you have to ‘click deep’ into what Microsoft calls ‘styles’ (no relation to Styles in Word, Excel or PowerPoint).  To start, go to File | Print, click on the Print Options to customise the style.

tweaking outlook printed calendars microsoft outlook 17614 - Tweaking Outlook Printed Calendars

Pages, Copies, Collations

Under the Print Options, you can change the number of pages or sets of pages as well in the Print Options, under Print range and Copies option.

tweaking outlook printed calendars microsoft outlook 17615 - Tweaking Outlook Printed Calendars

Print Range

The most important part of the Print Options is a bottom left, the ‘Print Range’.

tweaking outlook printed calendars microsoft outlook 17616 - Tweaking Outlook Printed Calendars

Start / End:  the first and last dates to print.

Hide details of private appointments: any appointments marked ‘Private’ will be printed by default.  Choose this to hide them.

Define Styles

Select Define Styles to customise the font, heading and some of the more interesting calendar options.

tweaking outlook printed calendars microsoft outlook 17617 - Tweaking Outlook Printed Calendars

Click edit and explore the Define Style options, you can change the font, heading, formats or other style settings you wish to.

tweaking outlook printed calendars microsoft outlook 17618 - Tweaking Outlook Printed Calendars

Most of the options are straight forward.  Fonts, Paper Size, Header/Footer (can include Date/Time Printed, User Name etc).

tweaking outlook printed calendars microsoft outlook 17619 - Tweaking Outlook Printed Calendars

Again, the most interesting options are at bottom left, these choices vary according to the Style of calendar you’ve chosen.  They are worth checking out for whatever calendar you’re printing.

tweaking outlook printed calendars microsoft outlook 17620 - Tweaking Outlook Printed Calendars

Layout:  Monthly calendars give you the choice of 1 or 2 months per page.

Tasks:  add the Daily Task List, To Do List or nothing.

Notes Area:  a blank area for notes can be lined or not.

There’s a small icon showing the options chosen or you can Preview back on the Print dialog.

subs profile e1563205311409 - Tweaking Outlook Printed Calendars
Latest news & secrets of Microsoft Office

Microsoft Office experts give you tips and help for Word, Excel, PowerPoint and Outlook.

Give it a try. You can unsubscribe at any time.  Office Watch has been running for over 20 years, we've never, ever revealed or sold subscriber details.  Privacy policy
Invalid email address