Ellipsis … symbol in Word, Excel, PowerPoint and Outlook

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How to insert the different Ellipsis … marks into Microsoft Word, Excel, PowerPoint or Outlook.  Both in Office for Windows and Office for Mac.

Ellipsis …  symbol is used for a gap or break in some text, usually to drop out some irrelevant text or speech.  The same applies in maths e.g.  1,1,2,3 …. 377 …

There are different ellipsis styles but only one directly supported in Word and Outlook.

  • The ellipsis character. A single symbol that looks like three dots close together. The Word/Outlook default.
  • Three periods in a row – the Associated Press or AP format
  • Three periods separated by non-breaking spaces – the Chicago Manual of Style format.

Ellipsis … symbol and shortcut

The single character ellipsis is what Word and Outlook gives you when typing three dots / fullstops in a row. That’s how most people type ellipsis, whether they realize it or not.

Word also has a special shortcut for ellipsis  Ctrl + Alt + .

That shortcut or AutoCorrect insert the ellipsis symbol from Unicode, officially called Horizontal Ellipsis.

Decimal: 8230  Hex:   2026

Web:  … or …

(web codes aren’t used in Microsoft Office, we’ve included them for the sake of completeness.)

AutoCorrect and Ellipsis

The default ellipsis setting, converting ‘three dots’, is at File | Options | Proofing | Autocorrect

You can change or remove that.

Change Autocorrect ellipsis setting

If you or your organization prefers the AP or Chicago style of ellipsis, it’s perhaps easiest to change the AutoCorrect accordingly.  Typing three fullstop/period will change to whichever symbol you prefer.

For AP Style (three dots in a row), remove the Word default AutoCorrect so that typing three period/fullstops goes unchanged.

Chicago Style, replace the Autocorrect entry for …  to the Chicago ellipsis with non-breaking spaces. Copy / Paste the string into the With … field.

Word, Excel, PowerPoint and Outlook

Insert | Symbols | Symbol and look for the Horizontal Ellipsis symbol.

Windows

In Windows there are several shortcuts to enter the Ellipsis …  character into any program, but they use a numeric keypad, not the number row above the letters.

Alt + 8230   or  Alt + 2026

Windows Character Map

The Windows Character Map accessory in all Windows releases

Character Map has a search feature, something missing from the Insert | Symbol in Office.

MacOS and Office for Mac inserting characters

On a Mac,  Command + Control + Spacebar shortcut to open the Character Viewer.   Search for ” Ellipsis ” and the Viewer should find the symbol you need.

 


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