After more than a decade of apathy, Word users will get a document To Do list feature. Finally, Microsoft has listened to customers!
For as long as we can remember, Office users have been asking for a To Do list and other notes elements to be added into Word, Excel and PowerPoint documents. Redmond is sooo late to this party, let’s be grateful they turned up at all <sigh>.
The To Do list is useful for solo and collaboration documents. A reminder of things you need to do in a document or to allocate as tasks within a group.
@mentions and notifications
List items can be tagged with @mentions to people in organizations and they’ll get an automatic notification. In the future, a person will be able to reply by email and their reply will be added into the document. Presumably this will need Office 365 hosting from Microsoft.
Or just added as text without linking to a specific person.
The To Do list items are linked to a place in the document. They are similar to Comments in a way.
Add To Do items within the document
Adding To Do items can be done from the document itself using a
TODO: prefix or double
<< >> brackets.
TODO: fix wording of this paragraph and it’ll be added as a To Do item.
Double pointed brackets can also make a To Do item like
<<add a chart here>>
Automatic To Do’s
Of course, if would not be an Office feature in 2018 without an AI or ‘Artificial Intelligence’ element.
Microsoft will use AI to suggest To Do items based on the document content. How well this will work remains to be seen. It could be an unwanted intrusion into private documents.
A related and long-standing request is missing – an overall document comment or explanation.
In teams and organizations there’s often confusion or misunderstanding about a documents purpose. The file name or folder might give a clue but it would be better if a document could have some ‘umbrella’ text. In other words, a review comment that appeared at the top of the document when opened.
That overall tag could explain the documents purpose, history or reason for existence. Here’s a few examples:
“Use this letter to clients who complain regularly. Originally written for Bruce Bayliss in 2012, it’s been used as the basis for similar letters since then.”
“The OLD client introduction/proposal template. Left as a reference but DO NOT USE”
Office for Mac goes first
The first to see To Do lists in Word are the fast track Insiders on Word 365 for Mac. A pleasant change from the usual ‘Mac goes last’ approach.
Later it will roll-out to Word 365 for Windows and Word Online (web).
Hopefully a similar feature will become available for PowerPoint and especially Excel!