Renaming an Outlook Profile

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Outlook for Windows doesn’t have a direct way to rename an Outlook Profile but it’s still possible,

Outlook for Mac, on the other hand, can rename a profile from the Manage Profiles list.

It’s a good idea to properly label a Profile instead of using the one or two word names Microsoft defaults to.

This is a Windows registry change so the usual warnings apply.  Be careful, backup the registry first, still be careful, look both ways before crossing, leave the seat down etc.

Make sure Outlook is fully shut down.

Start the Registry Editor (regedit) and go to

Computer\HKEY_CURRENT_USER\SOFTWARE\Microsoft\Office\<version>\Outlook\Profiles

Outlook 365 and Outlook 2016

Computer\HKEY_CURRENT_USER\SOFTWARE\Microsoft\Office\16.0\Outlook\Profiles

Outlook 2013

Computer\HKEY_CURRENT_USER\SOFTWARE\Microsoft\Office\15.0\Outlook\Profiles

Under that label all the profiles are listed.

renaming an outlook profile microsoft outlook 32109 - Renaming an Outlook Profile

Right-click on a label and choose Rename.  We’ve changed the profile from the useless default ‘Outlook’ to something clearer.

renaming an outlook profile microsoft outlook 32110 - Renaming an Outlook Profile

Default double check

If you’ve renamed the default profile that Outlook uses at startup, go to Control Panel | Mail | Profiles to make sure the renamed profile is showing under ‘Always use this profile’.

renaming an outlook profile microsoft outlook 32111 - Renaming an Outlook Profile

In our tests, Outlook worked with a renamed default profile automatically, but it’s worth checking.  Otherwise Outlook might try to start using a profile name that doesn’t exist.

See Outlook Profiles, important and useful but little known

Outlook for Mac Profiles, finding and using them


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