Outlook might label some emails as ‘Unverified’ and the photo/initials is just a question ? mark. What does ‘unverified’ mean? Is the email safe to open and how to stop some messages showing as ‘Unverified’? Unverified can appear in mailboxes hosted by Microsoft directly (Microsoft 365, Outlook.com). It’s a feature
Outlook for Windows and now Mac have a ‘Recall Message’ option for messages already sent but is now not needed, been replaced or you’ve realized was a mistake. But Recall isn’t all that Microsoft says it is. A ‘recall’ request message either to delete the message or sometimes replace it.
Once upon a time there was just one ‘Microsoft Outlook‘ but these days there are at least eleven current programs or services under the ‘Outlook’ name * and two programs called “Outlook for Windows”. That’s before counting past versions that are still supported. You’re totally excused for being confused because
The many different Microsoft Outlook versions have a way to block images linked to emails, that includes the so-called ‘spy pixels’ used by many companies. See ‘Spy Pixels’ email epidemic, the good and the bad You can choose to view pictures in an Outlook email by clicking a button at
A new security report from Microsoft shows how much is done to mislead and disrupt the upcoming US election plus a warning to everyone about the danger of leaving old email accounts unprotected. The report is titled “Iran steps into US election 2024 with cyber-enabled influence operations” though it’s clear
Securing your email account is vital. It’s the one thing that everyone must do unless they want hackers to invade your privacy and possible steal your money. A news story from Australia is yet another lesson in why everyone should properly secure their email account with two-factor authentication. A lady
Here’s the latest example of a fake Microsoft email that slips past their anti-virus and security checks to end up in a Microsoft 365 mailbox. It might look like a real email at first glance but it’s not. The big clue to us was “Office 365” which is a name
There are many ways to make pictures smaller, in both senses of the word. Here are three more options including great news for Windows 11 & Windows 10 users plus an important warning. Converting images into a smaller file size is sometimes essential. The large digital camera images (can be
For many readers being able to edit incoming Outlook messages is just a handy feature, but for anyone in the legal or corporate world it could have ‘interesting’ consequences. In Outlook for Windows, open the email in a full window (not the Reading Pane) then go to Message | Move
Here’s a way to ensure your outgoing emails include DKIM and SPF details all setup correctly. DKIM email verification is becoming more important for deliverability of emails. This is mostly for anyone using Microsoft 365 email hosting, especially individual or small business users who have change their email verification setup.
All Microsoft 365 administrators should make sure this setting is completely ON to ensure emails are delivered and not marked as spam. It’s a setting many administrators might assume is already on but it’s not. Some email hosts have started stronger enforcement of two email verification systems called SPF and
Check that emails you send are labelled properly with your name in the FROM box. It’s a common email mistake we see every day. We found a problem with Outlook that makes this mistake automatically for Gmail users! The FROM: part of an email can have the wrong name or
Windows 11 and 10 has the Emoji Panel. What a pity that it totally sucks and is incredibly dumb. Emoji Panel is better than what we had before (nothing) but not by a lot. We’re talking about the Emoji Panel or ‘keyboard’ which appears in Windows 11/10 when you press
Where are Outlook email signatures stored and how to copy them to another computer. There’s no import/export option for Outlook email signatures so how can you move them to another computer? This page applies only to signatures saved to the local computer, not signatures for Microsoft hosted mailboxes see Roaming
How to have email signatures in Outlook for all the different roles in your life. Most of us wear different ‘hats’ – a family member, friend, person, employee or volunteer. Each of those ‘hats’ can have a different Outlook email signature. Which Outlook signature you use depends on the situation
Here’s how roaming email signatures work (supposedly) in Outlook 365, Outlook 2021 and 2019 for Windows including the traps and pitfalls for the unwary. What is a roaming Signature? For most of Outlook’s history, Email Signatures were saved on each computer/device only. If you have multiple computers with Outlook, you
Microsoft has been boasting about a ‘Pin’ feature in ‘Outlook’ to highlight important messages that you don’t want to forget when it disappears down a long list of emails. This is how Pin works and which Outlooks have it. Pin moves the message to the top of the Inbox (Focused
What can you do if there’s an outage or breakdown in Microsoft 365 email cloud services? If you’re prepared, you can continue working and communicating until Microsoft fixes the outage. Microsoft 365 breaks down occasionally, so do other online services. These outages have and will happen to even the best
A nice little tool that will make sense of any email header you receive in Outlook. An email header tells you a lot about the sender and the route the message took to reach you. Emails don’t go directly from your computer to the receiver, they pass through at least
Quick Actions in Outlook for Windows (365/2021/2019) we’ll explain how to use it, why the name is wrong and the many limitations. From a quick look (no pun intended) Quick Actions seems like a good idea. Alas, it’s not been well developed or integrated properly into Outlook. Quick Actions only
Schedule or delay sending an email more reliably than using Outlook desktop apps. Even better, it’s incredibly simple to do in Gmail, Outlook.com or any Exchange Server mailbox including Microsoft 365 hosted mail. We’ve explained how to use “Delayed Delivery” in Outlook desktop apps and also the many problems with
“ I need to see the entire message that was sent to me, headers, MIME parts, the lot. How can I do that in Outlook?” – Gary G, Taupo NZ. The short answer is, you can’t, with a possible exception. That’s not the answer you’ll see elsewhere on the Internet
You can delay sending an email in Outlook. It’s a handy trick that can help make sure your message is read. Here’s how to schedule send an email plus the many traps, complications and a long-standing Outlook bug. A Washington Post article headed The one simple trick to make sure
An Outlook.com or Microsoft hosted mail storage quota can be anything from 2GB to 100GB. Here’s a full list of the mailbox limits, how to check your current usage and total allowed size. We’re talking here about Microsoft mailbox hosting services including Outlook.com. NOT the various and confusing types of
