Combined Drawing Tools in Word 365 and other Office programs

Office for Mere Mortals
Your beginners guide to the secrets of Microsoft Office
Invalid email address
Tips and help for Word, Excel, PowerPoint and Outlook from Microsoft Office experts.  Give it a try. You can unsubscribe at any time.  Office for Mere Mortals has been running for over 20 years, we've never, ever revealed or sold subscriber details.  Privacy policy

The Drawing Tools in Word 365 is now larger with separate tools like Lasso and Eraser now in a single combined gallery.  There are other changes and new limitations on the Drawing Tools gallery, some of them undocumented.

image 23 - Combined Drawing Tools in Word 365 and other Office programs

Compare that to the old Draw tab where the Lasso, Eraser and Add Pen were separate from the Pen selection.

image 24 - Combined Drawing Tools in Word 365 and other Office programs

We’ve already talked about the Action Pen addition in Word 365 and coming to other apps soon.

Add Pen hasn’t disappeared

It seems that ‘Add Pen’ has disappeared but it’s still available.  Add Pen is hiding away and undocumented.

Right-click on any of the existing pens to add another pen of the same type (ink, pencil or highlighter).

image 25 - Combined Drawing Tools in Word 365 and other Office programs

Drawing Tools limitation

In our tests, it seems the Drawing Tools gallery now are limited to three pens of each type (ink, pencil or highlighter)

image 26 - Combined Drawing Tools in Word 365 and other Office programs

Bad luck if you want more highlighters and, say, fewer pencils.

The old ‘Pens’ gallery was unlimited with left/right buttons to show as many pens as you liked.

image 27 - Combined Drawing Tools in Word 365 and other Office programs
The old-style unlimited Pens gallery, note the left/right buttons to scroll for more.

Faster color and size change

It’s now easier to change the color or size/thickness of a pen, pencil or highlighter. Click on the pen then the pull-down menu to see all the options.

image 28 - Combined Drawing Tools in Word 365 and other Office programs

Snap to Text for Highlighter

Highlighters get a very welcome addition ‘Snap to Text’ available at the bottom of a highlighter pen menu (see above image).

‘Snap to Text’ isn’t documented by Microsoft (not yet anyway) perhaps because it’s a mixed bag.

With ‘Snap to Text’ ON, the ink gestures will highlight lines that you draw over. 

Without ‘Snap to Text’ the highlighter color is a little wobbly wherever you draw.

image 29 - Combined Drawing Tools in Word 365 and other Office programs
Digital Ink highlighting normal (left) and ‘Snap to Text’ (right).

But the difference is more than just a nice neat highlighting.  The two highlights are quite different. 

‘Snap to Text’ converts the highlighting ink into text formatting like that applied with Home | Highlighting.

image 30 - Combined Drawing Tools in Word 365 and other Office programs

Ink Highlighting done with ‘Snap to Text’ can’t be removed with the drawing eraser (because it’s been converted from ‘digital ink’ to text formatting).  Go to Home | Highlighting | No Color to remove the highlights.

Highlighting text in Word, PowerPoint, Excel and Outlook

Lasso in Drawing Tools

Microsoft is saying:

Excel and PowerPoint have had the Lasso for a while, and now it’s coming to Word. ”

Which we don’t understand because ‘Lasso Select’ is already in Word (see image above).

Lasso has been moved into the Drawing Tools gallery, tap on the Lasso then select items on the page.

image 31 - Combined Drawing Tools in Word 365 and other Office programs

Point Eraser

The eraser options have changed from Eraser, Small and Medium to a selection of thicknesses plus a Point Eraser.

image 32 - Combined Drawing Tools in Word 365 and other Office programs

Point Eraser only removes the part of ink stroke that you tap on (instead of the entire stroke of the standard Eraser).  That means the Point Eraser acts more like a physical eraser at the end of a pencil.

Drawing Tools on the Quick Access Toolbar

The Drawing Tools can appear in the QAT, Quick Access Toolbar.

image 33 - Combined Drawing Tools in Word 365 and other Office programs

Available in Word 365 for Windows Insiders Fast  v2002 build 12527.20040 and later

Surface Pens turn on Office drawing automatically

Highlight or Delete by drawing

Drawing 101 across Microsoft Office apps

subs profile e1563205311409 - Combined Drawing Tools in Word 365 and other Office programs
Latest news & secrets of Microsoft Office

Microsoft Office experts give you tips and help for Word, Excel, PowerPoint and Outlook.

Give it a try. You can unsubscribe at any time.  Office Watch has been running for over 20 years, we've never, ever revealed or sold subscriber details.  Privacy policy
Invalid email address