Another way to replace one Word style with another


Office for Mere Mortals
Your beginners guide to the secrets of Microsoft Office
Invalid email address
Tips and help for Word, Excel, PowerPoint and Outlook from Microsoft Office experts.  Give it a try. You can unsubscribe at any time.  Office for Mere Mortals has been running for over 20 years, we've never, ever revealed or sold subscriber details.  Privacy policy

Gordon G asks “Just read Convert Normal style into Body Text style in Word why didn’t you use Select All from the Styles list then apply a different style?”

In Word there’s sometimes more than one way to reach the same result. In Office for Mere Mortals we usually go for the method that easiest to understand and least likely to cause trouble.

Here’s the Word changing one style to another method that Gordon is talking about.

Let’s say we want to change all the Body Text paragraphs in a document to the ‘Intense Quote’ style.  You could use the Style Replace feature, as we’ve suggested before, or this more direct approach.

Go to the Style Gallery or Style Pane, right click on the style to change and choose ‘Select All’.

another way to replace one word style with another microsoft word 25354 - Another way to replace one Word style with another

As you can see, all the elements with that style are selected.  Once selected you can do anything possible with a selection (e.g copy to another document).  In this case we want to apply another style.

Click on the new style and it’s linked to all the selections.

another way to replace one word style with another microsoft word 25355 - Another way to replace one Word style with another

This works OK for relatively small documents but, in our experience, it’s not reliable for larger document.  It seems that not everything is selected when you ‘Select All’ and so the change isn’t consistently applied through the document.

Maybe that’s just our luck, a particular build of Word or some Microsoft demon sent to annoy us.  In any event, overall caution is one reason why we chose the Style Replace option rather than Style | Select All.

Use whichever one suits you best.

subs profile e1563205311409 - Another way to replace one Word style with another
Latest news & secrets of Microsoft Office

Microsoft Office experts give you tips and help for Word, Excel, PowerPoint and Outlook.

Give it a try. You can unsubscribe at any time.  Office Watch has been running for over 20 years, we've never, ever revealed or sold subscriber details.  Privacy policy
Invalid email address