Preventing Table overrun to blank page in Microsoft Word


Office for Mere Mortals
Your beginners guide to the secrets of Microsoft Office
Invalid email address
Tips and help for Word, Excel, PowerPoint and Outlook from Microsoft Office experts.  Give it a try. You can unsubscribe at any time.  Office for Mere Mortals has been running for over 20 years, we've never, ever revealed or sold subscriber details.  Privacy policy

Empty or unwanted pages just after a Word table are especially annoying.  Trying to select anything after the table can be difficult unless you know the tricks.

Here’s the common problem in Word.  A table goes to the end of a document or section but another empty page is added.

preventing table overruns in microsoft word 18443 - Preventing Table overrun to blank page in Microsoft Word

Clicking Home | Paragraph | Show All and removing the margins etc. show that there’s a paragraph mark after the table.

preventing table overruns in microsoft word 18444 - Preventing Table overrun to blank page in Microsoft Word

The table fits into the previous page with only the paragraph mark causing overrunning onto the next page.

Word can’t end a document/section with a table, there must be a paragraph mark at the end.

The usual recommendations for stopping the overrun onto another page are things like slightly reducing the line spacing on the table or row heights.

Adjusting the final paragraph mark

We like this sneaky trick, reducing the font size of the final paragraph mark.  While that final paragraph isn’t visible, to Word it’s taking up some vertical space that needs the extra page.

Select the end paragraph mark and reduce the font size until it’s at the bottom of the page not the top of a blank one.

preventing table overruns in microsoft word 18445 - Preventing Table overrun to blank page in Microsoft Word

In our example, we needed the font setting at 5pt to remove the extra page but you can go down to 1pt if necessary.

It that’s not enough, further shrink the vertical height of that paragraph from Paragraph settings and make sure Before and After spacing is zero.

A really extreme measure is to make the line spacing a single point high.

preventing table overruns in microsoft word 18446 - Preventing Table overrun to blank page in Microsoft Word

If the really tiny paragraph is still on another page, try adjusting one or more table row heights until the blank page is gone.

subs profile e1563205311409 - Preventing Table overrun to blank page in Microsoft Word
Latest news & secrets of Microsoft Office

Microsoft Office experts give you tips and help for Word, Excel, PowerPoint and Outlook.

Give it a try. You can unsubscribe at any time.  Office Watch has been running for over 20 years, we've never, ever revealed or sold subscriber details.  Privacy policy
Invalid email address